Top 10 Project Management Software to Maximize Efficiency

Are you getting bored with the traditional methods of project handling?

Read on; this piece of information is written for you.

With the advancement of technology, human resources are replaced with the smart world of computers. Specialized applications called “project management software” are developed for you.

10 Best Project Management Software Worth Your wondering to search

Project management software is an online application or tool that helps plan, organize and manage the resources for useful outcomes.

These software applications perform these tasks in less time using multiple project management software features Dating back to history, the first project management software was developed in 1896, which executed the project as a flow chart.

These flow charts were somewhat similar to the Gantt charts, which we use today.

Because of the unique characteristics of projects, the software developed is also compatible with the project’s needs. Let’s discuss the top 10 project management software

1- Most Popular Project Management Software

The most popular project management software used for project management is can plan, manage, and collaborate on any project and portfolio.


  • Automation saves time and prevents repetitive work.
  • Kanban helps to prioritize the task and balance the demands of the project.
  • Dashboards help to simplify decision-making in real-time.

Highlights: Useful for basic projects to complex portfolio management. 200+ templates.

What users like most:

  • Streamline the projects to deliver optimum performance.
  • Centralize and plan projects from start to end.
  • Monitor the performance of the teammates to make confident decisions.

What users do not like:

  • It does not provide information from a single bird’s eye view.
  • It does not allow communication between teammates via chat option.

Free version: Available for a lifetime, but it allows only 2 users per project.

Price: Basic, standard (most popular), pro, and enterprise plans are available for monthly access.Best for: Marketing, small businesses, IT, remote work, and inventory management

2- ClickUp – Simple Project Management Software

ClickUp is a cloud-based simple project management software tool that keeps a fast track of the project by assigning the tasks to the team members through collaboration.


  • Kanban board system creates a perfect workflow, and you can see all the boards in a single glance.
  • Gantt charts give a bird’s eye view of the project and quickly schedule multiple projects.
  • The dashboard acts as a mission control center and gives a high-level overview.

Highlights: Unlimited users, notepad, assigned tasks, custom fields on any level of hierarchy.

What users like most:

  • Track the entire project from beginning to end with beautiful views and make the project planning a breeze.
  • It stays on track to hit the project goals and plans smarter with time tracking insights.
  • You can start planning your project via readymade templates, and you can build your own.

What users do not like:

  • Versatile and too many features make people overwhelmed by its complexity during initial project setups.
  • The user interface needs improvements related to color, empty spaces, and small-sized fonts.

Free Version: ClickUp is free forever with a 100MB storage capacity.

Price: ClickUp presents four types of price plans, excluding the free version. These include unlimited, business, business plus, and enterprise. The unlimited plan costs 5$/month.

Best for: Marketing and Human resource companies and Engineering companies.

3- NTask – Easy project management software

Easy project management software enables team collaboration for effectively planning, analyzing, and managing everyday tasks.


  • Set project milestones and break them into smaller tasks that are easily achievable.
  • Plot and manage projects with ease and allocate resources for projects.
  • Meet timelines with faster project completion features.

Highlights: The only risk management online software.

What users like most:

  • Fosters collaboration and team communications using the chat option.
  • Optimizes planning and work using kanban board views.
  • Efficient task tracking capability in real-time.

What users do not like:

  • Inability to see the visuals in one project window because it can attach documents and photos.
  • Missing advanced reporting features.

Free Version: No free version is available, but only a 14-day free trial is available.

Price: Premium, business, and enterprise plans are billed monthly and yearly.

Best for: Designers, freelancers, NGOs, Marketers, and project managers.

4- ProofHub – All-in-one Project Planning Software

ProofHub is a cloud-based solution for project management, project collaboration, resource management, and task management. Due to the versatility of its features, it is one of the basic project management software.


  • Table view plans and organizes projects properly. Assign tasks, and filter data based on priority.
  • Boards define the stage of your work and see where your team stands.
  • Shared calendar plan, managed and visualized the task, and set automatic reminders.

Highlights: A mobile application is efficient as a web app.

What users like most:

  • All tools in one place.
  • Full control of the manager.
  • Unlimited user access.
  • Easy and fast communication between users.

What users do not like:

  • Proofhub cannot provide estimation and management of the budget for the project.
  • There is no option for recurring tasks.

Free Version: The free version is available only for 14 days. No learning curve was found.

Price: Two plans are available, the Essential and Ultimate Control plans.

Best for: Event management, marketing, real estate, and engineering projects.

5- Teamwork – Popular Project Management Software

One of the simple project management software is Teamwork. It is simple to use but powerful for project management.


  • Integrate with the famous tools you already use, i.e., Google Drive, Zero, Slack, Dropbox, Zapier, etc.
  • All in one package because advanced features for complex projects are also available.
  • Keep everyone accountable by tracking the individual contribution to the project.

Highlights: Scale into a full platform and can manage the whole business alone.

What users like most:

  • Cheap project management software as compared to others.
  • Build stronger professional relationships among users.
  • Shared responsibility and accountability of team members.

What users do not like:

  • It has the potential for conflict among users.
  • Users are fed up with never-ending meetings.

Free Version: Available for a lifetime but limited to 5 users.

Price: Three price plans are available known as Deliver, Grow (recommended), and Scale.

Best for: Agencies, professional services, marketing teams, and remote work.

6- Asana – Flexible Project Management Platform
One of the best web and mobile-based project management platforms is asana. It builds project plans, coordinates tasks, and hits deadlines.

–          Automated processes to coordinate your teams.
–          Strategic goals are set up and track progress.
–          Desktop and mobile apps are available to sync your work in real-time.
Highlights: Performance evaluation of teammates.

What users like most:
–          Expanded integration with other applications
–          It runs smoothly and in an organized manner.
–          Keep track of the individual contributors and set deadlines for task completion.

What users do not like:
–          The time tracking feature is not available.
–          Requires some experience in project execution.

Free Version: Available for a lifetime, but it does not help in portfolios.

Price: Three price plans are available; basic, premium, and business. It is cheap project management software.
Best for: Remote project management, engineering, marketing, and sales.

7- Wrike – Easy Project Management Software
Wrike is an easy project management software that is a SaaS (Software as a service) product that manages, tracks and schedules the streamlined project.
–          Customized tools for any team according to their needs.
–          Instant 360°visibility helps to find the information quickly and make quick decisions.
–          Enable better collaboration to share files, tasks, and reports instantly.

Highlights: The special feature only this software has is a bird’s eye view of the project.
What users like most:
–          This app is best configurable according to the needs of the users.
–          It provides good customer service through manuals and online chat support.
–          It keeps a good third-party integration with other apps such as Google Drive, Gmail, Dropbox, Office 365, Excel, and MS Project as well.

What users do not like:
–          New users found it overwhelming.
–          Lack of filter options, so I can not control the dashboard’s display.

Free Version: Available only for centralized tasks management.

Price: Most valuable price plan is named business plan (costs 24.8 $/month).

Best for: Professional services, marketing, and product development.

8- Jira – Easiest Project Management Software.

It is important to remain updated about the project tasks, and Jira makes this possible for you by sending Emails and messages on your mobile phone.
It is cost-effective and cheap project management software.
–          Agile boards manage the work efficiently.
–          Scrum boards break the project into simple, manageable pieces.
–          Roadmaps give visibility of the context so that quick decisions can be made.
Highlights: Quick issue tracking.
What users like most:
–          Jira is famous for its flexibility and adaptability to do tasks.
–          Effective communication between stakeholders and management.
–          It fixes bugs therefore used by my organizations.

What users do not like:
–          It can embed Emails, spreadsheets, and documents.
–          It cannot process the native language.

Free Version: Available for a lifetime. You cannot add more than 10 users to your project.
Multiple price plans are available with monthly and annual billing.
Best for any type and any size of the team.

9- Airtable – Basic Project Management Software
Among the top 10 project management software, Airtable is the easiest project management software. It is a low-code database and deals with different types of data.

–        Interface design is attractive, easy to use, colorful and customizable, making it popular project management software.
–          Sync data across the teams and tables.
–          Multiple views enable tracking the progress through different aspects.
Highlights: Different data types can be manipulated in a single grid view.
What users like most:
–          App integration for project management.
–          Collaboration within the team through messages.
–          Create a strong foundation of workflow.
What users do not like:
–          Airtable is not cost-effective, which depends on how much you use it.
–          Airtable can not collaborate between different teams.

Free Version: Available for short-term projects without revision or snapshot history.

Price: Airtable plus, pro (most popular), and enterprise plans are available at different costs.

Best for: Suitable for CRM, freelancers, marketing, and small business projects.

10- Basecamp – Cheap Project Management Software for Big Companies

The hectic and time-consuming process of remote work projects is now being replaced by Basecamp.

It is one of the best project management platforms that organize the scattered pieces of the remote project within no time.


  • Basecamp exclusive Hill Charts help to track the work. Work is similar to a hill having an uphill and a downhill phase.
  • Schedules the events with date and time using Google calendar and outlook.
  • Campfires which are real-time group chats, promote collaboration among colleagues.

Highlights: Campfires, ping, unlimited projects, best project management software for remote project management.

What users like most:

  • All in one package for the remote data projects.
  • Built-in communication keeps everyone up to date.
  • Favorable pricing and great customer support.
  • Reduced chances of data loss due to efficient backup features.

What users do not like:

  • Basecamp has no time tracking system.
  • It has no tags and labels; advanced features are also missing.

Free Version: Basecamp has a free version that works for 30 days.

Price: For personal use: 1 GB storage space + 20 users + 3 projects.

For Basecamp Business: 500 GB storage space= unlimited users + unlimited projects.

Best for: Suitable for personal projects, small teams, small projects, freelancers, and students.

It is Your Turn Now

We have discussed the minutes of the best project management software so far. Always choose a platform that best matches your project and is cost-effective.

Consider the advanced features of the software as well. Always prefer that project management software with a greater pros-to-cons ratio (Pros: cons).

Leave a Comment